Tracked Changes showing formatting changes

#1

Is there any development around the tracked changes showing formatting changes? We are updating all our documents to a standard format through overrides during the approval process. Unfortunately, many formatting changes like add/removing headings and changing list format makes it look like all the content was changed in track changes. This makes it harder for stakeholders farther down the approval chain to see what content was actually changes. We want to do these formatting updates at the beginning to ensure the stakeholders are seeing the final version so we cant change the workflow. This also happens when users export and reupload from word and do similar formatting changes. Is this something that can be mitigated? Or maybe an option to show/not show changes done via override or show in a different color?

#2

Hi @Gabe Gomez At HFHS we do formatting changes toward the beginning.

Commented by: Carol McQuery

#3

Hi @Carol McQuery Just based on feedback I’ve seen, some customers put their formatting check at the end so approvers don’t have to see the tracked changes from formatting.

Commented by: Gabe Gomez(Hub)

#4

Hi @ Gabe Gomez. We do it in the beginning because our approvers want to see what the policy will look like and read when posted. A lot of our formatting changes are because they are not in a standard format so we override to standard format and make owner fill in the missing information so that our approvers know what they are approving.

Commented by: Carol McQuery

#5

We perform a “Quality Control” step in every approval flow as step 2 after the owner. We update the formatting and check/update links so that all approvers after us see the document in its final version much like Carol mentioned. We tried this at the end but we often foundissues that needed to be fixed that required us to restart the approval flow because it was a content change. Moving it to the beginning has saved us alot of trouble restarting flows but has caused issues with the tracked changes for later reviewers, especially committees.

Commented by: Cory Wiley-Godoi